Why the message is so important
By Bev Hepting | The Message Maestro
Communication skills are an essential part of success and happiness. You have to be able to communicate effectively with those around you to get things done and have good relationships.
But was effective communication?
How can you convey the right message when communicating with those around you?
In this article, we’ll walk you through the simple steps involved in effective communication so you can start conveying the right message!
1) Simplicity is key
A simpler message can make a larger impact; minimalism is key. There’s no point adding fluffy language and empty words. Those extras don’t improve your message whatsoever and just add unnecessary confusion. Be direct and to the point so that it is easier for those you’re communicating with to understand what’s important in your message.
2) Be brief and direct
As we said, a simpler message is best, and this less-is-more mindset will help improve your message. We all have a limited attention span to some degree, so you don’t want to push your audience’s limit. Be brief and direct with your message, rather than carrying on and on, leaving greater opportunity for confusion to ensue.
3) Ensure your message is both genuine and credible
If the message you’re trying to convey is bogged down by confusing points that aren’t credible, you’ll lose your audience and maybe even trigger a defensive response. Make sure your message is fully credible and genuine, free from contradictions; this will help ensure the right message is conveyed.
4) Focus on your message
As we said earlier, the attention span of your audience is limited. You don’t want to bog down your message by trying to cover far too many topics at once. Stay on message and keep each statement clear and focused. The ideal message would focus on a few specific elements that would then be repeated to drive the point home.
Visualization can help your message stick in your audience’s mind. Construct your message in a way that it triggers the audience to conjure up mental images that will stick with them. For example, if the message you’re conveying is how to do something correctly, use precise and descriptive language so they can picture what it is they’re supposed to be doing; it will help them remember.
6) Use questions to keep their attention
Questions are engaging and force your listener to interact with you and your message. Once they’re invested in your message, they’ll pay closer attention to what you have to say. It will also help them to remember it later, as the mental effort involved in processing the question and answering it makes them more connected to the message.
7) Contextualize your message
Our brains need to be able to make sense of messages in order to stay invested in it and remember it. Your audience needs to be able to connect with your message, understand the reason it’s important, and how it’s related to them. Make sure to fully contextualize your message.
““Don’t use words too big for the subject. Don’t say infinitely when you mean very; otherwise you’ll have no word left when you want to talk about something really infinite.”
Effectively conveying the right message when you’re communicating with those around you is an essential skill. Being able to grab your audience’s attention, convey the precise right message, and cause it to stick with them is important; you can’t be an effective communicator without it.
If you follow the steps listed above, you can become a highly effective communicator, never failing to convey the right message in as precise a way as possible. This helps ensure that there is minimal confusion, what you need to be done gets done correctly, and your message is received accurately.